Minute Secretary | The Salvation Army

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Minute Secretary

Work from home/Auckland/Hamilton/Wellington/Christchurch
  • An opportunity to make a real difference to lives of New Zealanders
  • Manage your own schedule and workload and work remotely from anywhere (WFH)
  • Permanent, full-time position (37.5 hours per week).

The Salvation Army is a worldwide evangelical Christian church and registered charity, committed to caring for people, transforming lives and reforming society. Each year, they assist over 120,000 New Zealanders by providing a wide range of community services, such as food banks, family stores, budgeting advice, early childhood centres and addiction treatment centres.

Reporting to the Territorial Director of Family Stores, the Minute Secretary is responsible for provision of high level administrative and secretarial support for the Family Store Group and National Operational Leadership Team and keeping the Territorial Director of Family Stores updated on any key issues pertaining to the Family Stores.

This is a specialised role that requires high level efficiency and confidentiality in the recording of minutes and preparation of agendas for the Area Family Store Leadership Team (AFSLT) meetings, capturing the key discussion points and any actions through the provision of accurate minutes.

Key responsibilities:

  • Act as the Minute Secretary for the Area Family Store Leadership Team (AFSLT) and National Operational Leadership Team
  • Record minutes by capturing key decisions, commitments and major discussion points made at each meeting via provided recording
  • Prepare, collate and distribute papers, agendas and minutes in a timely manner via the Army’s e-Board software
  • Maintain confidentiality at all times
  • Other general administrative duties may be assigned

You will enjoy the flexibility to manage your own schedule and workload, freedom to work remotely from anywhere (such as in the comforts of your own home) as well as working within a high trust and friendly team environment.

You will have a good home office setup and will be provided with tools of the trade to work from home (WFH). However, should you choose to work at one of the Army’s main centres, you will have a desk readily available to you in Auckland, Hamilton, Wellington or Christchurch.

Person Profile:

  • Proven experience in administration or secretarial support, or similar 
  • Proven minute taking experience would be highly desirable
  • Well-developed written and oral communication skills, including listening skills
  • Ability to summarise and simplify complex information accurately
  • High level of accuracy and strong attention to detail
  • Good organisational and time management skills, with ability to prioritise and work to tight deadlines
  • Good interpersonal and relational skills
  • Have a calm, professional, friendly and positive manner
  • Ability to work effectively autonomously with minimal supervision
  • Proven ability to maintain high level of confidentiality and integrity
  • Accurate and fast typing speed
  • Computer literate and proficient with Microsoft Office and cloud applications, and
  • Experience using e-Board software would be highly advantageous but not essential

Applications close: 5:00 pm Sunday, 2 October 2022
Applications to: Ngan Nguyen via mclaren.co.nz
Position description: Available to view at mclaren.co.nz

P: 04 499 1069
W: www.mclaren.co.nz

The Salvation Army is a worldwide evangelical Christian church and human service provider. It is committed to caring for people, transforming lives and reforming society – all through the love of God shown in Jesus. The successful applicant should therefore show an ability to identify with the mission and values of The Salvation Army.

The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people.

The Salvation Army is committed to cultural diversity, and in New Zealand, our Tiriti partnership.

The Salvation Army is committed to ensuring the safety and wellbeing of vulnerable people, including children, and upholding their rights to protection from abuse and/or neglect.